MIL-HDBK-245 Preparation Of Statement Of Work SowThis handbook applies to the preparation of Statements of Work SOWs for projects and programs that have deliverables and /or services performed. It is written to implement the acquisition policies established in DODD 5000.1. It covers the preparation of SOWs which correlate to the acquisition such as DoDI 5000.2. This handbook is for SOWs in DoD solicitations and contracts and covers work requirements , in conjunction with applicable performance/design requirements contained in specifications, but also data deliverables contained in Contract Data Requirements Lists CDRLs. The Federal Acquisition Regulations FAR and Defense Federal Acquisition Regulation Supplements DFARS discuss the essentiality of the SOW for sound contracting. Ab offeror submits a proposal based on his perception of the Governments needs as defined in the RFP.

Pages 1 - 2 - 3 - 4 - 5 - 6 - 7 - 8 - 9 - 10 - 11 - 12 - 13 - 14 - 15 - 16 - 17 - 18 - 19 - 20 - 21 - 22 - 23 - 24 - 25 - 26 - 27 - 28 - 29 - 30 - 31 - 32 - 33 - 34 - 35 - 36 - 37 - 38 - 39 - 40 - 41 - 42 - 43 - 44 - 45 - 46 - 47 - 48 - 49 - 50 - 51 - 52 - 53

MIL-HDBK-245D

d.  Prepare a bibliography citing the specific portions of all applicable governing instructions, directives, specifications and standards with which the program must comply. Keep these requirements to the absolute minimum.

e.  Categorize the work described by the program WBS into that which will be done in- house and the objectives of that work which needs to be contracted.

f.  For each RFP/contract defined, prepare a SOO from the objectives identified.

5.4  SOO-RFP Relationships.

a.  Section L:  Section L of the RFP must include instructions to the offeror that require using the SOO to construct and submit a SOW and CDRL.  An example of such wording follows:

"The Statement of Objectives (SOO), included as (cite location of SOO in the RFP), provides the Government's overall objectives for this solicitation.  Offerors shall use the SOO, together with other applicable portions of this RFP, as the basis for preparing their proposal, including the CWBS, SOW and CDRL.  The offeror shall ensure all aspects of the SOO are addressed.  The SOW should specify in clear, understandable terms the work to be done in developing or producing the goods to be delivered or services to be performed by the contractor. Preparation of an effective SOW requires both an understanding of the goods or services that are needed to satisfy a particular requirement and an ability to define what is required in specific, performance based, quantitative terms.  The offerors understanding of both required goods/services, and work effort required to accomplish should be fully demonstrated in the offeror's proposed CWBS, SOW, and CDRL.  For complex interrelationships among RFP/contract documents, use of a cross-reference matrix may be helpful (see figure 2 in Section 3 of this handbook).

The offeror shall use his proposed SOW to prepare a CDRL including appropriately tailored data item description references.  The requirements listed below (if any) are known minimum Government data requirements.  The offeror may include additional data requirements. All data requirements shall be traceable to specific tasks defined in the SOW.  Each specific data requirement shall be selected from DoD 5010.12-L and specified on DD Form 1423.

(1)  (cite minimum data requirements here if any) (2)  . . .

(3)  . . ."

(End of Section L example wording.)

b.  Section M:  Evaluation Factors for Award should include sufficient criteria to:

29